Information for Enquirers, Applicants and Students...

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Working with Coventry University

Working at Coventry University

Coventry University is a diverse and exciting place to work and we share the enthusiasm of our staff and students to be the best at whatever they choose to do. As one of the City’s biggest employers, we offer some impressive benefits for our staff and are committed to delivering the very best opportunities. We have a comprehensive training, personal and professional development programme that provides our employees with the skills to enhance their performance in the workplace and grow in their careers. There are pension schemes, a generous holiday allowance and flexible working opportunities as well as lifestyle benefits including childcare vouchers, discounted membership to the £4 million sports and recreation centre and schemes such as Cycle to Work and the CU Car Share initiative.

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Information for Enquirers, Applicants and Students

Throughout your time as a University student we will need to collect and process personal data which relates to you.  Examples of the types of personal data that we may collect and process prior to, during and after your time as a University student include:


Purpose of processing your personal data

Personal data to be processed

Initial enquiry

You have contacted us to order a prospectus, or to book on to an open day


Name, contact details (email address, home address, telephone number), date of birth


Your application to study at the University needs to be recorded, evaluated and responded to


Name, date of birth, contact details, nationality, academic qualifications, references, and information which you provide in your personal statements.


When you are admitted as a University student, we require information in order to ensure the effective administration of your time as a student including your access to and use of our sites, processing of tuition fees, security

Name, contact details (including emergency contact details), date of birth, academic qualifications, your photograph, details of any disability or other medical information that we need to be aware of, financial information relating to payment of tuition fees, details of any criminal convictions,  and where necessary passport and visa information


Throughout your studies

In addition to maintaining your student record, we will record information about your studies including your performance


Assessment and examination results, updates to your contact details if they change


In addition to confirming your overall course result and classification, we will invite you to your graduation ceremony


Name, contact details, assessment and examination results, overall course result and classification


Where you wish to keep in touch with us following graduation, for

example to attend alumni events


Name, contact details, qualification gained at the University

We provide students, on enrolment, with a fair processing statement, which will provide you with specific information regarding the purposes for which your personal data will be processed, the legal basis for that processing, and any disclosures that will be made of your personal data. In addition you can view our fair processing notices for students and prospective students and applicants via these PDF documents:

 Fair Processing Notice for Students

 Fair Processing Notice for Prospective Students and Applicants.

Some of the information that we hold on your student records is classified as sensitive personal data (or special categories of personal data under the GDPR).  This may include information about your physical or mental health, or your nationality. Where we hold sensitive personal data about you, we are subject to even stricter obligations to ensure that this data is kept confidential and used only for specific purposes.

The processing of student personal data is necessary for the performance of our agreements with you. Personal data may also be processed where this is necessary for the compliance with a public task, legal obligation (for example, reporting incidents of crime to the police), vital interest or where it is in our legitimate interests to do so.

Where we are required to report statistics about our students, including for example in relation to equality and diversity monitoring, the required information will be anonymised to ensure that no student can be personally identified.  If, however, the numbers reported are of a number which could result in the identification of an individual student, the figures will not be made available publically.

Where your personal details change, for example if you move house, it is your responsibility to inform us so that we can correct your student record.  You are also responsible for ensuring that your student ID, access card, and any passwords that we issue to you are kept confidential and not given to anybody else.

Where you access personal data in the course of your studies

If, in the course of your studies you need to process personal data about third parties, for example in conducting research, you should in the first instance consult and comply with all restrictions contained within and terms of our data protection guidelines for student projects. If you are in any doubt as to whether the intended processing is fair, lawful and transparent in accordance with the GDPR you should contact the Information Protection Unit prior to collecting or processing any personal data.